# Xevaro Labs

> Xevaro Labs is an AI automation agency that builds AI employees for growing businesses: an AI Recruiter, AI Receptionist, AI SDR, and AI Visibility Manager that hire, answer every call, book qualified meetings, and get you recommended by AI search. Fixed setup fee plus a monthly retainer, live in 14 days.

Xevaro Labs turns manual business operations into autonomous infrastructure: AI employees, workflow automations, and data pipelines that run 24/7. Work is delivered as productized systems with a fixed setup fee plus a monthly retainer, is often self hosted so clients own their data, and goes live in weeks rather than months. Founded 2023. Serves clients worldwide. Contact: Info@xevarolabs.com · +1 251 910 6505.

## AI employees (the productized systems Xevaro sells)

- [The AI Recruiter](https://xevarolabs.com/products/ai-recruiter) — Sources, screens, qualifies, schedules. Runs your entire hiring pipeline around the clock so you only meet people worth meeting. Meet only qualified candidates, and fill roles weeks faster. Pricing: Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact. Integrates with: Indeed, Facebook Jobs, GoHighLevel, Google Calendar, WhatsApp, n8n.
- [The AI Receptionist](https://xevarolabs.com/products/ai-receptionist) — Answers every call, books, confirms. Answers every call 24/7, handles the routine ones start to finish, and books straight into your calendar. Stop losing bookable revenue to unanswered calls. Pricing: Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact. Integrates with: Twilio, GoHighLevel, Google Calendar, Vapi, Deepgram, SMS.
- [The AI SDR](https://xevarolabs.com/products/ai-sdr) — Finds, personalizes, follows up, books. Finds the right companies, writes the outreach, runs the follow up, and books qualified conversations. A predictable flow of qualified conversations. Pricing: Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact. Integrates with: Instantly, Apify, Google Workspace, GoHighLevel, Calendar, CRM of your choice.
- [The AI Visibility Manager](https://xevarolabs.com/products/ai-visibility-manager) — Get recommended by ChatGPT, Gemini and Perplexity. Makes your business the one AI engines name when someone asks for a recommendation in your category. Be the business the AI names, not the one it skips. Pricing: Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact. Integrates with: ChatGPT, Gemini, Perplexity, Google AI Overviews, Bing, Schema.org.

### The AI Recruiter

Your always on recruiter. It posts the role across every channel, catches every applicant in one pipeline, screens each one against the criteria you set, runs the qualification conversation by SMS and WhatsApp, and books the finalists straight into your calendar. You stop reading resumes at midnight and start interviewing shortlists.

**Price:** Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact.
**Outcome:** Meet only qualified candidates, and fill roles weeks faster.

**What it does:**
- Job posts published across Indeed, Facebook Jobs and your career page
- Every applicant captured in one pipeline
- AI screening against your defined criteria
- SMS and WhatsApp qualification conversations
- Ranked shortlist with match score and reasoning
- Interviews booked directly into your calendar
- Live hiring dashboard and monthly review

**How it works:**
- Criteria set: We define what qualified means for your role: licence, experience, radius, availability.
- Roles go live: Posts publish across channels and every applicant lands in one pipeline.
- AI screens and qualifies: Each candidate is scored and interviewed by text against your criteria.
- You interview finalists: A ranked shortlist books itself into your calendar. You make every hiring decision.

**Verdict:**
The AI Recruiter is best suited to owner operated businesses that hire continuously for the same handful of roles, trades, clinics, field service, hospitality, and are losing good applicants because nobody reviews the pipeline for three days. It sources across job boards, screens every applicant against criteria you define, runs the qualification conversation by text, and books finalists into your calendar. It does not decide who you hire and it does not create candidates where there is no supply. Where it consistently wins is speed: responding to an applicant within minutes instead of days, which is usually the whole difference between filling a role and losing the candidate to whoever called first.

**Not a good fit if:**
- Executive or highly specialised searches where every candidate needs bespoke judgement from the first message.
- Businesses that hire once or twice a year. The setup will not pay back before your needs change.
- Roles where you genuinely have zero applicant flow. This screens and accelerates a pipeline, it cannot manufacture one out of nothing.
- Anyone hoping to remove themselves from hiring decisions entirely. You still interview and you still choose.

**Limitations:**
- It does not make hiring decisions. It ranks and books; you interview and choose.
- It cannot guarantee a number of hires, because candidate supply in your market is outside anyone's control. Be wary of anyone who promises headcount.
- It does not conduct the final interview. The value is in everything before that, not instead of it.
- It will not fix a role that is not getting applicants because the pay is below market. No amount of speed fixes a compensation problem.

**Best for:** HVAC and plumbing; Electrical and roofing; Med spas and clinics; Any owner who screens applicants personally.
**Integrations:** Indeed, Facebook Jobs, GoHighLevel, Google Calendar, WhatsApp, n8n.

**Questions:**
- Do you make the hiring decision? Never. You decide every hire. We deliver a ranked shortlist with the reasoning behind each score, and you take it from there.
- Do you guarantee a number of hires? No, and be careful of anyone who does. Candidate supply is outside our control. We guarantee the process and the speed, not the headcount.
- How fast is it live? Fourteen days from signature. Intake and criteria in the first two days, build and testing through day ten, live by day fourteen.

### The AI Receptionist

The front desk that never calls in sick. It answers on the first ring at any hour, handles the calls you agree it should handle, books and reschedules in your calendar, texts back anyone it missed within sixty seconds, and routes everything else to a human with the full context attached. The calls you were losing after hours turn into booked appointments.

**Price:** Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact.
**Outcome:** Stop losing bookable revenue to unanswered calls.

**What it does:**
- 24/7 answering on your existing number
- A call taxonomy agreed with you, so it only handles what you approve
- Booking, rescheduling and cancellation in your calendar
- Missed call text back within 60 seconds
- After hours and overflow coverage
- Every call logged with transcript, outcome and recording
- SMS confirmations and reminders

**How it works:**
- Taxonomy agreed: We define exactly which call types it completes and which route to a human.
- Knowledge loaded: Hours, pricing, services, location and policies become its answers.
- Soft launch: It starts on overflow and after hours, then takes full hours once you are happy.
- Reviewed monthly: We listen to real calls together and tune the scope.

**Verdict:**
The AI Receptionist is the strongest first hire for any business where an unanswered phone is a lost booking: clinics, med spas, trades, dental, veterinary, legal intake, salons. It answers every call around the clock, handles routine calls start to finish, books directly into your calendar, and confirms by text. It is not a replacement for a skilled front desk on complex or emotional calls, and it should not be sold as one. Its value is concentrated in the calls you are currently missing entirely, after hours, during jobs, at lunch, and on the second and third simultaneous ring, which for most businesses is a larger share of inbound than owners believe until they see the log.

**Not a good fit if:**
- Businesses whose calls are almost entirely complex, sensitive, or emotionally charged from the first sentence. Crisis lines and specialist clinical triage need a person.
- Anyone who wants to fire their front desk. This is built to absorb overflow and after hours volume, not to replace a good receptionist who also does ten other things.
- Businesses that take almost no calls because their customers book entirely online. Fix the funnel you actually have.
- Regulated intake where a script must be delivered verbatim by a licensed human. Check your obligations before you automate.

**Limitations:**
- It is not a person, and on genuinely unusual, distressed or highly technical calls a person is better. That is what the escalation path is for.
- It can only book against the availability it can see. If your real schedule lives in someone's head, that has to be fixed first.
- It answers from the information you give it. Vague or out of date source material produces vague answers.
- Heavy accents, very poor line quality and significant background noise degrade any voice system, this one included.

**Best for:** Med spas and clinics; Home services; Salons and studios; Any business losing calls after hours.
**Integrations:** Twilio, GoHighLevel, Google Calendar, Vapi, Deepgram, SMS.

**Questions:**
- What does it refuse to handle? Complaints, medical or clinical questions, legal questions and billing disputes route to a human immediately, by design. Narrow scope is what makes it reliable.
- Will callers know it is AI? We do not pretend otherwise if asked. In practice most routine calls complete without the question coming up.
- Can it make outbound calls? Not to cold numbers. Automated calls and texts to wireless numbers require documented prior consent, so we keep this role inbound and reply only.

### The AI SDR

A sales development rep that works every list without complaining. It builds and verifies the target list, researches each prospect, writes outreach that reads like a person wrote it, runs the follow up sequence, handles the replies, and puts qualified conversations on your calendar. You close them.

**Price:** Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact.
**Outcome:** A predictable flow of qualified conversations.

**What it does:**
- ICP definition and target list building
- Contact enrichment and email verification
- Domains, inboxes and warmup handled for you
- Personalized sequences, plain text, no templates
- Reply handling and qualification
- Meetings booked into your calendar
- Weekly campaign reporting

**How it works:**
- ICP and offer: We define exactly who is worth contacting and what makes them reply.
- Infrastructure warms: Domains and inboxes go up on day one. Warmup takes three weeks and cannot be rushed.
- Sequences run: Personalized outreach sends at safe volume and scales as deliverability holds.
- You take the meeting: Qualified replies are booked into your calendar. We book, you close.

**Verdict:**
The AI SDR suits B2B businesses with a defined ideal customer, a deal size that justifies outbound, and no time to research and write sequences by hand. It builds targeted lists, personalises the first touch from real research rather than a merge field, runs the follow up, and books qualified conversations into your calendar. It is genuinely not a shortcut around a weak offer: outbound amplifies whatever message you already have, so a vague value proposition simply fails faster and at higher volume. Where it earns its place is consistency, the follow up sequence that a busy founder always intends to run and never does.

**Not a good fit if:**
- Consumer businesses. Cold outbound to individuals is a different discipline with different laws, and this is not it.
- Businesses that cannot yet articulate who their best customer is. Targeting is the input; the system cannot invent it.
- Anyone who has never sold their offer successfully. Fix the pitch on warm conversations first, then scale it.
- Companies that cannot service more clients. Booking meetings you cannot fulfil damages your reputation faster than not booking them.

**Limitations:**
- It cannot make a weak offer work. Outbound scales the message you have, in both directions.
- It does not close deals. It books qualified conversations; you or your team sell.
- Results are not immediate. Domain warming and sequence cycles mean the honest expectation is meaningful data in weeks, not days.
- It is only as good as the targeting. Vague ideal customer definitions produce vague pipelines.

**Best for:** Agencies; B2B service firms; Software companies; Anyone who needs outbound pipeline.
**Integrations:** Instantly, Apify, Google Workspace, GoHighLevel, Calendar, CRM of your choice.

**Questions:**
- Why 28 days and not 14? Inbox warmup physically takes about three weeks. Anyone promising cold email live in a week is burning your domain to hit a deadline.
- Do you close the deals? No. We book qualified conversations. Closing stays with you, because you know your business better than we do.
- Is it cold calling or texting? Email only on cold traffic. Automated calls and texts to wireless numbers require documented prior consent, so we do not do it.

### The AI Visibility Manager

Your customers stopped typing into Google and started asking an AI. When they ask for the best option in your category and your city, one business gets named. This role makes it you. It fixes how machines read your site, builds the third party signals AI engines trust, and tracks every week whether you are being cited, next to whom, and why.

**Price:** Priced per business after a short discovery call, because what it costs depends on your call volume, your tools and how much of the workflow you want automated. Request a quote at https://xevarolabs.com/contact.
**Outcome:** Be the business the AI names, not the one it skips.

**What it does:**
- Weekly prompt tracking across ChatGPT, Gemini, Perplexity and AI Overviews
- Share of voice against named competitors
- Technical foundations: schema, llms.txt, AI crawler access, structured data
- Answer first content restructuring, so the answer sits in the first 200 words
- Entity cleanup and disambiguation across the web
- Third party citation and mention building
- Four answer optimized pages produced per month
- Monthly report: citation rate, share of voice, what moved, what is next

**How it works:**
- Baseline measured: We test the real prompts your buyers use and record exactly where you stand today.
- Foundations fixed: Schema, crawler access and structure so machines can read and quote you.
- Signals built: Answer first content plus the third party mentions AI engines actually cite.
- Tracked weekly: Citation rate and share of voice reported monthly against named competitors.

**Verdict:**
The AI Visibility Manager is for businesses whose buyers have started asking ChatGPT, Gemini, Claude and Perplexity for recommendations instead of scrolling search results. It makes your business the one those engines can find, parse, verify and name: structured data, machine readable content, consistent entity signals across the web, and a documented answer to every question a buyer asks an assistant. What it cannot do, and what nobody can do, is guarantee a given model names you for a given prompt. Model outputs are not purchasable inventory. What is achievable is being the best documented and most citable option in your category, and measuring how often you actually get named over time.

**Not a good fit if:**
- Anyone who wants a guarantee that a specific model will name them for a specific prompt. That guarantee does not exist, and anyone selling it is misleading you.
- Businesses with nothing differentiated to say yet. Visibility work amplifies substance; it does not create it.
- Brand new companies with no track record, no reviews and no third party footprint. There is nothing for an engine to corroborate.
- Anyone unwilling to publish specifics. Vague positioning is precisely what gets a brand skipped in an AI answer.

**Limitations:**
- No guarantee of inclusion in any specific model output. Nobody can offer that truthfully.
- Results compound over months. This is not a channel that produces a result in week one.
- Model updates can move results in either direction, independent of anything done on your site.
- It cannot manufacture credibility. If there are no results, reviews or third party signals to work with, that gap has to be closed first.

**Best for:** Med spas and clinics; Home services; Professional services; Any local business people ask AI about.
**Integrations:** ChatGPT, Gemini, Perplexity, Google AI Overviews, Bing, Schema.org.

**Questions:**
- Is this just SEO with a new name? No. The overlap between the top Google links and the sources AI engines cite has fallen from about 70% to under 20%. Ranking on Google no longer means being recommended by an AI.
- How fast does it work? Technical fixes land in the first month. Citation authority compounds over quarters, the same way domain authority did. This is a compounding asset, not a switch.
- Can you guarantee I get recommended? No. Nobody controls what a model says. We control the inputs the models read, we measure your citation rate every month, and we show you the movement.

## AI agent catalogue (75 niche agents)

Single purpose capabilities Xevaro deploys, browsable at https://xevarolabs.com/agents. These are NOT sold as individual subscriptions: each one ships as part of an AI role that Xevaro builds, onboards and manages, and is covered by that role's quote.

### Cleaning

- **Cleaning Lead Generator** — Find residential cleaning prospects in your area. Includes: Local lead sourcing, Auto-qualify by property size, SMS outreach.
- **Cleaning Scheduler** — Auto-book cleaning appointments 24/7. Includes: Calendar sync, SMS confirmation, Rescheduling auto-handled.
- **Cleaning No Show Recovery** — Recover missed cleaning appointments. Includes: Auto text customers, 35% recovery rate, Rebooking links.

### HVAC

- **HVAC Emergency Dispatcher** — Handle emergency HVAC calls 24/7. Includes: Call qualification, Auto dispatch, Warranty check.
- **HVAC Maintenance Reminder** — Auto-remind customers for maintenance. Includes: Seasonal scheduling, SMS/email campaigns, Booking links.
- **HVAC Lead Qualifier** — Qualify HVAC repair leads instantly. Includes: Damage assessment, Estimate generation, Lead scoring.

### Roofing

- **Roofing Inspection Bot** — Schedule and pre-qualify roof inspections. Includes: Photo assessment requests, Insurance quote prep, Site surveys.
- **Roofing Follow Up Agent** — Follow up on roof quotes automatically. Includes: Multi-touch sequences, Insurance coordination, Deadline tracking.
- **Roofing Storm Lead Hunter** — Find storm damage roofing leads in real time. Includes: Weather tracking, Permit monitoring, Geo-targeting.

### Landscaping

- **Landscaping Seasonal Planner** — Manage seasonal landscaping projects. Includes: Weather-based scheduling, Service reminders, Photo galleries.
- **Landscaping Estimate Agent** — Generate landscaping quotes instantly. Includes: Space measurement, Plant databases, Price calculations.
- **Landscaping Retention Bot** — Keep landscaping customers coming back. Includes: Upsell automation, Referral requests, Seasonal offers.

### Auto Repair

- **Auto Service Reminder** — Auto remind customers for maintenance. Includes: Mileage tracking, SMS reminders, Booking links.
- **Auto Repair Booking Agent** — Book auto repair appointments 24/7. Includes: Symptom diagnosis, Parts check, Warranty verification.
- **Auto Warranty Inspector** — Check warranty coverage automatically. Includes: VIN lookup, Coverage verification, Claim filing.

### Fitness

- **Fitness Onboarding Bot** — Onboard gym members automatically. Includes: Assessment quizzes, Program matching, Intro class booking.
- **Fitness Retention Agent** — Reduce gym member churn. Includes: Engagement tracking, Re-engagement campaigns, Cancellation prevention.
- **Fitness Class Scheduler** — Auto-book fitness classes and trainers. Includes: Calendar sync, Waitlist management, Cancellation handling.

### Medical

- **Medical Appointment Agent** — Book and manage medical appointments. Includes: Insurance verification, Pre-visit screening, HIPAA compliant.
- **Medical Recall Bot** — Auto-send patient recalls and follow ups. Includes: Patient database sync, Multi-channel reminders, Outcomes tracking.
- **Medical Billing Assistant** — Automate medical billing and collections. Includes: Insurance claims, Payment processing, Reconciliation.

### Wellness

- **Wellness Coaching Bot** — AI wellness coach for clients. Includes: Daily check ins, Progress tracking, Goal management.
- **Wellness Client Retention** — Keep wellness clients engaged. Includes: Engagement scoring, Personalized content, Re-engagement flows.

### Dental

- **Dental Appointment Bot** — Manage dental appointments 24/7. Includes: Insurance pre-auth, Treatment reminders, Cancellation management.

### Professional Services

- **Legal Client Intake** — Automated legal client intake forms. Includes: Document gathering, Case classification, Follow up sequencing.
- **Legal Follow Up Agent** — Follow up on legal leads and cases. Includes: Matter tracking, Deadline reminders, Status updates.
- **Legal Consultation Scheduler** — Book legal consultations automatically. Includes: Calendar integration, Pre-consultation questionnaire, Conflict checking.
- **Accounting Client Onboarding** — Automate accounting client setup. Includes: Document requests, System setup guides, Initial review scheduling.
- **Consulting Lead Generator** — Generate qualified consulting leads. Includes: Industry targeting, Company research, Decision maker ID.
- **Consulting Proposal Bot** — Generate consulting proposals auto. Includes: Scope templating, Pricing logic, Version control.
- **Education Enrollment Bot** — Automate student enrollment. Includes: Application processing, Document verification, Payment collection.
- **Education Student Retention** — Reduce student dropout rates. Includes: Engagement tracking, Intervention alerts, Success coaching.
- **Manufacturing Lead Generator** — Find B2B manufacturing prospects. Includes: Industry databases, Company research, Decision maker targeting.
- **Recruitment Sourcing Bot** — AI recruiter for talent sourcing. Includes: Resume screening, Skill matching, Interview scheduling.
- **Recruitment Candidate Retention** — Keep candidates engaged in process. Includes: Status updates, Interview prep, Offer acceptance.
- **Nonprofit Donor Manager** — Manage donor relationships and giving. Includes: Donor tracking, Campaign emails, Impact reporting.
- **Nonprofit Volunteer Coordinator** — Coordinate volunteer programs. Includes: Shift scheduling, Task assignment, Hour tracking.
- **Education Marketing Bot** — Generate qualified education leads. Includes: Student targeting, Parent outreach, Program recommendations.
- **Government Contractor Bot** — Find government contract opportunities. Includes: SAM.gov monitoring, RFP analysis, Bid preparation.
- **Nonprofit Grant Finder** — Identify matching grant opportunities. Includes: Database matching, Deadline alerts, Application support.
- **Franchise Recruitment Agent** — Automate franchise recruitment. Includes: Candidate screening, Territory matching, Financial qualification.

### Retail

- **Ecommerce Cart Recovery** — Recover abandoned shopping carts. Includes: Auto email sequences, SMS reminders, Discount incentives.
- **Ecommerce Recommender** — AI product recommendations engine. Includes: Behavior tracking, Personalized suggestions, A/B testing.
- **Ecommerce Retention Bot** — Increase customer lifetime value. Includes: Repurchase predictions, Loyalty programs, VIP segmentation.
- **Retail Customer Flow Optimizer** — Optimize in-store customer experience. Includes: Foot traffic tracking, Staff scheduling, Promotion timing.
- **Retail Loyalty Program** — Manage loyalty program automation. Includes: Point tracking, Redemption processing, Tier management.
- **Restaurant Reservation Bot** — Manage restaurant reservations. Includes: Booking management, Wait list handling, No show prevention.
- **Restaurant Order Bot** — Handle takeout and delivery orders. Includes: Menu management, Order processing, Payment handling.
- **Restaurant Loyalty Program** — Manage restaurant loyalty members. Includes: Point tracking, Rewards redemption, Personalized offers.
- **Hotel Booking Agent** — Boost hotel direct bookings. Includes: Rate management, Upsell offers, Loyalty integration.
- **Hotel Guest Experience** — Personalize hotel guest journey. Includes: Check in automation, Service requests, Feedback collection.
- **Franchise Lead Generator** — Generate franchise inquiry leads. Includes: Prospect qualifying, Info packet automation, Follow up sequencing.

### Property & Finance

- **Real Estate Lead Qualifier** — Qualify real estate leads instantly. Includes: Property valuation, Buyer/seller classification, Timeline detection.
- **Real Estate Showing Scheduler** — Book property showings 24/7. Includes: MLS integration, Buyer pre-qual, Showing feedback.
- **Real Estate Follow Up Agent** — Follow up on real estate leads. Includes: Multi-touch campaigns, CRM sync, Market updates.
- **Mortgage Pre Qualification** — Pre-qualify mortgage applicants. Includes: Credit check, Income verification, Rate quotes.
- **Mortgage Application Bot** — Streamline mortgage applications. Includes: Document collection, Compliance checks, Status updates.
- **Insurance Quote Agent** — Generate insurance quotes instantly. Includes: Risk assessment, Coverage comparison, Premium calculation.
- **Insurance Claims Processor** — Automate insurance claims filing. Includes: Document collection, Adjuster coordination, Status tracking.

### Tech & Growth

- **SaaS Trial Onboarding** — Onboard trial users automatically. Includes: Interactive walkthroughs, Usage tracking, Success metrics.
- **SaaS Churn Prevention** — Prevent SaaS customer churn. Includes: Health scoring, Intervention triggers, Win back campaigns.
- **SaaS Onboarding Specialist** — Complete SaaS customer onboarding. Includes: Video tutorials, Email sequences, Success tracking.
- **SaaS Expansion Agent** — Identify and pursue upsell opps. Includes: Usage analytics, Feature adoption, Upgrade triggers.
- **Logistics Package Tracker** — Automated package tracking updates. Includes: Multi carrier support, Exception alerts, Delivery confirmation.
- **Logistics Dispatch Optimizer** — Optimize delivery routing. Includes: Route optimization, Driver assignment, Real time tracking.

### Health & Wellness

- **Beauty Salon Booking** — Book salon appointments 24/7. Includes: Stylist assignment, Service catalog, Rescheduling.
- **Beauty Client Retention** — Keep beauty clients loyal. Includes: Appointment reminders, Loyalty rewards, Product recommendations.
- **Veterinary Appointment Bot** — Manage pet appointment scheduling. Includes: Pet records, Vaccine reminders, Owner communication.
- **Veterinary Client Retention** — Keep pet owner clients returning. Includes: Health reminders, Service recommendations, Loyalty programs.

### Plumbing

- **Plumbing Emergency Dispatcher** — Handle emergency plumbing calls 24/7. Includes: Call qualification, Auto dispatch, Job estimation.
- **Plumbing Quote Follow Up** — Follow up on plumbing quotes automatically. Includes: Multi touch sequences, Quote reminders, Rebooking links.

### Electrical

- **Electrician Scheduling Agent** — Book electrical service calls 24/7. Includes: Job type triage, Calendar sync, Permit reminders.
- **Electrician Lead Qualifier** — Qualify electrical repair leads instantly. Includes: Scope assessment, Estimate generation, Lead scoring.

### Pest Control

- **Pest Control Booking Agent** — Book pest inspections and treatments 24/7. Includes: Service scheduling, Recurring treatment plans, SMS reminders.
- **Pest Control Retention Bot** — Keep pest control customers on recurring plans. Includes: Plan renewals, Seasonal offers, Referral requests.

## Results (client outcomes)

- **Bridgewater Mechanical** (HVAC & Plumbing) — $75K Client-reported value. AI Hiring Agent sourced 1,240 candidates and made 24 hires on autopilot, with time to fill down 12%.
- **NYC Skincare Studio** (Medical Spa) — < 3 wks Time to fill roles. AI Hiring Agent filled open roles in under three weeks on a fully automated candidate pipeline.
- **HM Marketing Studio** (Digital Marketing) — 198 Interviews booked. AI outbound engine using the Interview Method, with 30,000 emails sent and 198 interviews booked.
- **Trafficost** (Software) — +$30K First-year revenue. AI cold email layered on Meta and Google Ads drove 14.1K sends and a repeatable qualified lead flow.
- **Luxe Aesthetics** (Medical Spa) — 30+/wk Appointments booked. AVA, a 24/7 AI voice receptionist, booked 30+ appointments in a single week from calls that would have been missed.
- **RetailCo** (Ecommerce) — +340% Revenue growth. Deployed Shopify AI Commerce + automation engine; revenue tripled in 90 days.
- **TechFlow** (SaaS) — 80% Ops time saved. Replaced manual ops with orchestrator loops, cutting operational time 80%.
- **OmegaShop** (Retail) — 2.1x Conversion rate. AI agents + conversion systems doubled qualified conversions.
- **AutoVentures** (Enterprise) — $2M+ Revenue unlocked. BI systems + lead gen pipeline recovered seven figures in lost pipeline.

Full write ups with challenge and solution: https://xevarolabs.com/case-studies

## Key pages

- [Home](https://xevarolabs.com/): Overview of the Xevaro AI Operating System.
- [AI Agents](https://xevarolabs.com/agents): The agent catalogue and what each one does.
- [Products](https://xevarolabs.com/products): The productized AI employees in detail.
- [Best sellers](https://xevarolabs.com/best-sellers): The most deployed systems, ranked.
- [Services](https://xevarolabs.com/services): How Xevaro scopes, builds and runs systems.
- [Pricing](https://xevarolabs.com/pricing): Setup fee plus monthly retainer, per system.
- [Case studies](https://xevarolabs.com/case-studies): Measured client results.
- [Testimonials](https://xevarolabs.com/testimonials): Client feedback.
- [FAQ](https://xevarolabs.com/faq): Direct answers about AI automation, agents, cost and timelines.
- [About](https://xevarolabs.com/about): How Xevaro deconstructs, optimizes and automates operations.
- [Contact](https://xevarolabs.com/contact): Book a free automation audit.
- [Blog](https://xevarolabs.com/blog): Answer first guides on AI automation.

## Guides and articles

- [AI Agents Go Mainstream for Small Business in 2026](https://xevarolabs.com/blog/ai-agents-go-mainstream-for-small-business-2026) (2026-07-08, News): AI agents moved from experiment to expectation in 2026. Here is what changed, why small and local businesses are adopting them fast, and where the real returns are.
- [Multi Agent Systems Move From Labs to Main Street](https://xevarolabs.com/blog/multi-agent-systems-move-from-labs-to-main-street) (2026-07-07, News): Multi agent AI, where several specialized agents work together, is leaving research labs and landing in everyday businesses. Here is what it means in practical terms.
- [AI Automation for Ecommerce: Use Cases That Grow Revenue](https://xevarolabs.com/blog/ai-automation-for-ecommerce) (2026-07-06, Ecommerce): How online stores use AI automation to recover carts, answer shoppers instantly, personalize recommendations, and run 24/7 support, the highest ROI ecommerce automations.
- [15 AI Automation Examples That Save Businesses Hours Every Week](https://xevarolabs.com/blog/ai-automation-examples) (2026-07-06, Automation): Concrete AI automation examples across sales, support, operations, and marketing, real, high ROI automations grouped so you can spot your quickest win.
- [How to Choose an AI Automation Agency: 7 Questions to Ask](https://xevarolabs.com/blog/how-to-choose-an-ai-automation-agency) (2026-07-06, Guides): The seven questions that separate real AI automation agencies from resellers, so you hire someone who ships reliable systems and measurable ROI, not buzzwords.
- [Voice AI Reaches Human Parity for Phone Answering](https://xevarolabs.com/blog/voice-ai-reaches-human-parity-for-phone-answering) (2026-07-05, News): Voice AI in 2026 answers the phone, qualifies callers and books jobs so naturally that many callers cannot tell. Here is what that means for businesses that live on inbound calls.
- [How Much Does AI Automation Cost?](https://xevarolabs.com/blog/how-much-does-ai-automation-cost) (2026-07-05, Guides): AI automation usually costs a one time setup fee plus a monthly retainer. Here is what drives the price, the common pricing models, and how to think about ROI.
- [Best AI Automation Tools for Small Business in 2026](https://xevarolabs.com/blog/best-ai-automation-tools-for-small-business-2026) (2026-07-04, Automation): The best AI automation tools for small business in 2026, workflow automation (n8n, Make, Zapier), AI models, CRMs, and messaging, plus how to assemble a simple starter stack.
- [How to Stop Losing Leads to Missed Calls](https://xevarolabs.com/blog/how-to-stop-losing-leads-to-missed-calls) (2026-07-03, Lead Generation): Every missed call is a lead calling your competitor next. Here is the speed to lead system, automatic missed call text back plus fast follow up, that recovers them.
- [New A2P Messaging Rules: What SMS Automation Means for Local Business](https://xevarolabs.com/blog/a2p-10dlc-rules-what-sms-automation-means-for-local-business) (2026-07-02, News): Carrier rules for business texting tightened again in 2026. Here is a plain English guide to staying compliant while still using SMS automation to win and keep customers.
- [AI Agents vs Chatbots: What Is the Difference?](https://xevarolabs.com/blog/ai-agents-vs-chatbots) (2026-07-02, AI Agents): AI agents reason and take actions across multiple steps; chatbots follow a script or answer single questions. Here is the real difference and which one your business needs.
- [AI Review Tools Are Reshaping Local Search in 2026](https://xevarolabs.com/blog/ai-review-tools-reshape-local-search) (2026-07-01, News): Reviews decide who wins local search and referrals, and AI now automates the whole loop. Here is how smart businesses turn happy customers into a steady flow of five star reviews.
- [What Does an AI Automation Agency Actually Do?](https://xevarolabs.com/blog/what-does-an-ai-automation-agency-do) (2026-07-01, Guides): A plain English explanation of what an AI automation agency does, the systems they build, how they price, and when it makes sense to hire one instead of doing it yourself.
- [AI Search Is Changing How Local Businesses Get Found](https://xevarolabs.com/blog/ai-search-changes-how-local-businesses-get-found) (2026-06-30, News): Customers increasingly ask AI assistants for recommendations instead of scrolling search results. Here is how local businesses stay visible in the age of AI answers.
- [Open Source Automation Surges as Businesses Reject Per Task Fees](https://xevarolabs.com/blog/open-source-automation-surges-in-2026) (2026-06-27, News): Open source tools like n8n are booming in 2026 as businesses look to own their automation and escape rising per task software fees. Here is why it matters for you.
- [WhatsApp Automation Opens New Doors for Small Businesses](https://xevarolabs.com/blog/whatsapp-automation-opens-new-doors-for-smbs) (2026-06-24, News): WhatsApp has become a primary sales and support channel in 2026. Here is how small businesses use AI agents on WhatsApp to answer, sell and book at any hour.
- [The Rise of Agentic Websites That Book and Buy for You](https://xevarolabs.com/blog/agentic-websites-that-book-and-buy-for-you) (2026-06-21, News): A new class of website lets AI agents complete tasks like booking and buying on a visitor behalf. Here is what agentic websites mean for businesses in 2026.
- [n8n vs Zapier vs Make: Which Automation Tool Is Right for You?](https://xevarolabs.com/blog/n8n-vs-zapier-vs-make) (2026-06-20, Automation): A clear, honest comparison of n8n, Zapier, and Make for business automation, how they differ on cost, flexibility, AI, and data ownership, and which to choose for your situation.
- [Study: Speed to Lead Is Still the Biggest Growth Lever in 2026](https://xevarolabs.com/blog/speed-to-lead-still-the-biggest-lever-in-2026) (2026-06-18, News): Fresh data confirms what top performers already know: the business that responds first usually wins. Here is why speed to lead still beats almost every other tactic.
- [How to Automate Customer Support with AI: A 2026 Guide](https://xevarolabs.com/blog/how-to-automate-customer-support-with-ai) (2026-06-10, AI Agents): A practical guide to automating customer support with AI, what to automate, the tools involved (AI agents + n8n), a step by step approach, and how to keep a human in the loop.

## Frequently asked questions (full answers)

### What is Xevaro Labs?

Xevaro Labs is an AI automation agency that turns manual business operations into self running systems. We build custom AI agents, n8n workflow automations, lead generation engines, high conversion websites, Shopify commerce systems, and business intelligence dashboards for founders and growing companies. Everything is delivered as productized "systems," so clients get working infrastructure fast rather than slide decks.

### What does an AI automation agency do?

An AI automation agency designs and builds software systems that perform business tasks automatically, answering customer messages, qualifying leads, following up with prospects, updating a CRM, generating reports, and routing work between apps. Xevaro Labs does this by combining AI agents (which reason and hold conversations) with workflow automation platforms like n8n (which connect your tools and move data), so repetitive operations run 24/7 without manual effort.

### How much does AI automation cost?

Xevaro Labs prices every engagement as a one time setup fee plus a monthly retainer, month to month with no long contract. The setup fee covers the build and go live; the retainer covers hosting, monitoring and continuous improvement. Exact figures are quoted after a short discovery call rather than published, because five things move the number: how many AI roles you hire (each additional role costs less than the one before it), your volume (call minutes, applicants screened or emails sent), how many tools have to be integrated (the biggest single swing in setup cost), how custom the decision logic is, and how much of the workflow you want handled end to end. A single role for a small operation is a materially different number from a full four role workforce at multi location scale. You get both figures in writing on the first call, before committing to anything. Request a quote at xevarolabs.com/pricing.

### What is n8n and why does Xevaro Labs use it?

n8n is an open source workflow automation platform that connects apps and APIs so data and actions flow between them automatically. Xevaro Labs uses n8n because it is flexible, self hostable (clients own their data and avoid per task SaaS fees), and can orchestrate AI models, databases, CRMs, email, and messaging inside a single visual workflow. It is the backbone of most automation systems Xevaro deploys.

### What is an AI agent?

An AI agent is a program powered by a large language model that can understand a goal, make decisions, and take actions on its own, such as replying to a customer, booking a call, or looking up an order, instead of just answering a single question. Xevaro Labs builds AI agents for customer support, sales, lead qualification, and voice calling that operate around the clock and hand off to a human when needed.

### Can Xevaro Labs automate my customer support?

Yes. Xevaro Labs builds AI customer support agents that answer common questions instantly over chat, WhatsApp, email, or voice, pull answers from your own knowledge base, and escalate complex issues to your team with full context. This typically reduces response times to seconds and resolves the majority of routine tickets automatically, while keeping a human in the loop for anything sensitive.

### How long does it take to build an automation system?

Most Xevaro Labs systems go live in one to four weeks. A single focused automation, like a missed call text back or a lead routing workflow, can be running within days; larger multi system builds with a custom website or several AI agents take a few weeks. Xevaro ships working systems in stages so clients see results early instead of waiting months.

### Does Xevaro Labs work with small businesses or only enterprises?

Both. Xevaro Labs works with solo founders and small businesses that have no automation infrastructure yet, as well as larger companies replacing manual operations at scale. The productized system approach lets a small business start with one high impact automation and add more over time, while enterprises can deploy a full orchestrated stack.

### What industries does Xevaro Labs serve?

Xevaro Labs works across industries, with particular depth in ecommerce and retail, SaaS, professional services, home services and trades, and B2B companies that rely on outbound sales. Because automation logic is largely industry agnostic, the same core systems, AI agents, lead engines, and workflow automation, adapt to most business models.

### What is the difference between AI agents and workflow automation?

Workflow automation follows fixed rules, "when X happens, do Y", and is ideal for predictable, repetitive tasks like syncing data or sending a sequence. AI agents add reasoning: they interpret unstructured input, make judgment calls, and hold natural conversations. Xevaro Labs combines the two, using automation for reliable plumbing and AI agents for the parts that need understanding, so systems are both dependable and intelligent.

### What tools and technologies does Xevaro Labs use?

Xevaro Labs builds on n8n for workflow orchestration, leading large language models such as Claude and GPT for AI agents, and modern web stacks like Next.js for websites and web apps. Xevaro integrates with the CRMs, help desks, calendars, payment systems, and messaging platforms clients already use, and can self host critical infrastructure so clients keep ownership and control of their data.

### What return on investment can I expect from automation?

Returns usually come from three sources: time saved (staff hours reclaimed from manual work), revenue recovered (leads that no longer slip through the cracks), and faster response (speed to lead and instant support that lift conversion). Xevaro Labs has delivered outcomes such as roughly 80% reductions in operational time and significant recovered pipeline. Actual ROI depends on your volume and margins, which Xevaro estimates during scoping.

### How is Xevaro Labs different from other AI agencies?

Xevaro Labs ships real, working systems fast instead of selling lengthy discovery and slideware. Work is delivered as productized systems with clear outcomes, often self hosted so clients own their data, and priced as an ongoing partnership so systems keep improving. The focus is measurable business results, automated workflows, recovered leads, and lower operating cost, not AI for its own sake.

### How do I get started with Xevaro Labs?

Getting started takes one short call. Request a quote or book an automation audit at xevarolabs.com/contact or xevarolabs.com/pricing, describe the operations you want to automate, and Xevaro Labs will map the highest impact systems and send a precise proposal. Most clients begin with one flagship automation and expand from there. You can also email Info@xevarolabs.com.

## Optional

- [Full text corpus for AI ingestion](https://xevarolabs.com/llms-full.txt): every page and article in one Markdown file.
- [Sitemap](https://xevarolabs.com/sitemap.xml)

## Verified profiles

- https://www.linkedin.com/company/xevaro-labs/
- https://www.instagram.com/xevaro_labs/
- https://www.facebook.com/profile.php?id=61563330963890
- https://www.crunchbase.com/organization/xevaro-labs
- https://clutch.co/profile/xevarolabs
- https://www.reddit.com/user/Secure-Square-8066/

## Contact

- Email: Info@xevarolabs.com
- Phone: +1 251 910 6505
- Website: https://xevarolabs.com